[redacted] is seeking an experienced Flight Scheduler / Flight Coordinator to join our Part 135 charter operation. The ideal candidate will have experience coordinating domestic and international charter flights, managing aircraft and crew schedules, and supporting safe, efficient flight operations.

This position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple flights in a fast-paced operating environment. The Flight Scheduler will work closely with Flight Operations, Sales, Maintenance, flight crews, and international handling providers to ensure flights are properly planned, coordinated, and supported from initial scheduling through completion.

Job Functions:

• Prepares and coordinates domestic and international flight schedules in compliance with FAA regulations, company policies, and applicable international operating requirements.

• Schedules aircraft and flight crews based on availability, qualifications, flight and duty limitations, rest requirements, and aircraft operating capabilities.

• Coordinates international flights, including customs requirements, overflight and landing permits, ground handling, passenger documentation, and applicable foreign-country requirements.

• Works with international handling companies to coordinate flights to Canada, Mexico, South America and other Caribbean destinations.

• Reviews airport suitability, weather, NOTAMs, airport operating hours, fuel availability, and other operational considerations.

• Coordinates flight planning, fuel arrangements, ground transportation, hotel accommodations, and other crew and passenger logistics.

• Monitors active flights, communicates operational changes, and ensures proper flight following and shift turnover.

• Coordinates with Maintenance Control to verify aircraft availability, inspection requirements, and maintenance scheduling restrictions.

• Communicates flight assignments, itinerary changes, delays, and operational information to flight crews and appropriate departments.

• Works closely with Sales to coordinate aircraft and crew availability for charter bookings.

• Identifies and communicates potential operational, regulatory, or scheduling conflicts to the Director of Operations or Chief Pilot.

• Maintains accurate flight schedules, crew assignments, and operational records within the company's scheduling system.

• Follows company operational control procedures and recognizes the authority of designated Part 119 management personnel.

• Performs other related duties as required.

Position Requirements:

• Previous experience in Part 135 charter flight scheduling, flight coordination, or aviation dispatch.

• FAA Dispatcher License Required.

• Domestic and international flight scheduling and coordination experience.

• Working knowledge of FAA Part 135 regulations, including crew flight, duty, and rest requirements.

• Familiarity with international flight operations, customs procedures, permitting requirements, and ground handling coordination.

• Ability to manage multiple aircraft and flight crews in a fast-paced operational environment.

• Strong organizational, communication, and problem-solving skills.

• Ability to work independently and exercise sound judgment under changing operational conditions.

• Proficiency with aviation scheduling systems and standard computer applications.

• Ability to work flexible schedules, including nights, weekends, and holidays.

• Successful completion of pre-employment background checks and applicable employment screening requirements.

Preferred Job Skills:

• Five or more years of Part 135 charter scheduling or flight coordination experience.

• Experience coordinating international operations in Canada, Mexico, South America and the Caribbean.

• Experience with JetInsight or similar aviation scheduling software.

• Experience working with international handling companies.

• Private Pilot Certificate or aviation-related education.

• Familiarity with Cessna Citation or similar business jet operations.

Physical Requirements:

• Ability to sit for extended periods while operating computers, telephones, and other office equipment.

• Ability to communicate effectively by telephone, radio, email, and in person.

• Ability to work in an office environment requiring prolonged computer use.

Equal Employment Opportunity

[redacted] is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.