Pilot Scheduler / Crew Scheduler (Tampa, Florida)
Tampa, Florida, USA
Full-Time
Dispatcher/Flight Coordinator
Other Aviation Management
Charter
Description
Contact Information
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Phone
Website
Aircraft
About the Company
[Company] delivers effects-as-a-service to national security partners across five domains and more than a dozen mission areas. These include airborne ISR, electronic warfare, secure communications, aerial refuelling, special air missions, aerial firefighting, and advanced simulation. We own the whole stack: designing, building, and operating turnkey capabilities that give our partners decisive, asymmetric advantage against rapidly evolving threats.
Our operating model is built around three interlocking pillars. The Support Groups provide a global shared-service – spanning people, finance, platform, operations, legal, and engagement. This frees up our Core Groups, who develop and own mission capabilities end-to-end, to focus entirely on delivery. The Market Groups apply a regional lens, ensuring that our agile and adaptable capabilities remain aligned to the wicked problems that matter most to our partners across the Americas, EMEA, and Asia-Pacific.
At the heart of our model is a simple but powerful idea: be a true partner with skin in the game. Our partners need effects, not just equipment. By owning the full stack – from the lab to the field – we are able to drive a continuous cycle of innovation that keeps our partners ahead. It's a fast-moving, intellectually demanding environment where talented people are given real responsibility, work on problems that matter, and contribute to an enterprise that is growing quickly and deliberately.
Headquartered in Washington, DC, with facilities across the United States, the United Kingdom, as well as Continental Europe and Asia-Pacific.
Special Air Missions Group - US is responsible for developing and delivering [Company]'s ISR, Special Mobility, and Aerial Firefighting (AFF) capabilities. SAM oversees the integration of new mission systems, ensuring operational readiness across specialized aviation operations. It manages fleet maintenance, regulatory compliance, and strategic partnerships to enhance mission effectiveness. By consolidating expertise and infrastructure, SAM - US ensures [Company]'s airborne capabilities remain adaptable and mission-ready across dynamic operational environments.
Reporting to the Flight Operations Manager, the Flight Operations Specialist - Pilot Scheduler supports the planning and coordination of pilot scheduling activities across assigned ISR Files. The role ensures operations are appropriately manned and that scheduling information remains accurate, current, and aligned with operational requirements. The Pilot Scheduler develops and manages pilot rotation schedules, coordinates pilot assignments for both deployed and non-deployed operational needs and maintains the master operational schedule within Monday.com and other operational systems. The role also coordinates with the Travel Operations Cell and the Head of Crew Training to ensure scheduling updates, simulator training events, and personnel movements are effectively integrated into operational schedules. This role contributes to the de-livery of compliant, safe, reliable, effective, efficient, and evolvable flight operations in support of [Company]'s aviation programs.
Develop and maintain aircrew rotation schedules across assigned ISR Files to ensure operational coverage and readiness
Execute approved scheduling business rules and prepare draft schedules for Flight Operations Manager review and approval
Ensure assigned operational programs are appropriately manned by monitoring crew distribution and identifying coverage gaps
Coordinate crew assignments for non-deployed aircraft operations, including testing, ferry flights, and other operational support activities
Maintain the master operational schedule within Monday.com and ensure scheduling systems reflect current personnel assignments
Coordinate with the Travel Operations Cell regarding rotation changes, crew swaps, and schedule updates impacting travel arrangements
Support scheduling adjustments during operational disruptions by identifying viable crew options and implementing approved changes
Coordinate with the Head of Crew Training to schedule required simulator training events, including initial and recurrent training requirements
Maintain visibility of upcoming training, qualification, and currency events that may impact crew availability and program manning
Identify opportunities to improve scheduling workflows and optimize scheduling processes within operational systems
3+ years of experience in aviation operations, crew scheduling, workforce scheduling, or operational coordination
Proficiency in personnel scheduling and schedule management, including maintaining accurate and detailed operational schedules
Proficiency with Monday.com or similar work management platforms, including maintaining scheduling boards and operational workflows
Strong organizational skills, prioritization discipline, and attention to detail when managing complex scheduling requirements
Experience improving or optimizing scheduling workflows within digital work management systems
Proficiency with Microsoft Office tools, particularly Excel and Outlook
Strong written and verbal communication skills for coordinating scheduling actions across operational teams
In addition to the above, any of the following would be beneficial:
Bachelor's degree in aviation, operations management, business administration, logistics, or a related field
Experience supporting military aviation, ISR operations, or government contract aviation pro-grams
Previous experience as a crew scheduler, squadron scheduler, aviation operations coordinator, or similar role
Comprehensive medical plan options HSNFSA accounts
Dental and vision coverage 6% employer 401(k) match
Fully paid parental leave for all new parents Generous PTO
Life and disability insurance
Long-term and Short-term disability coverage AD&D Coverage
Pet Insurance
Employee Assistance Program
Subsided gym membership / plans through Wellhub
Applicants must be legally authorized to work in the United States. This position requires eligibility to obtain a Secret clearance. U.S. citizenship is required. Candidates will be subject to a background investigation in accordance with federal requirements.
This Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.
This is a full-time exempt position with typical working hours of Monday through Friday, 8:00a.m. to 5:00 p.m. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require.
This job operates in an office setting.
Less than 10%.