Aviation Operations Assistant

Location: Phoenix Deer Valley
Type: Full-Time

Join a premier Part 135 operation supporting elite aviation standards.

[redacted] is seeking a highly organized and operationally driven Aviation Assistant  to support the Director of Operations in overseeing flight operations, pilot training, regulatory compliance, and company-wide safety and security programs.

This role is a key leadership position responsible for ensuring operational readiness, supporting pilot performance and compliance, and maintaining FAA and TSA regulatory standards across the operation.

Key Responsibilities

Flight Operations & Pilot Oversight

• Support the Director of Operations in day-to-day flight operations and pilot management

• Assist with pilot onboarding, training oversight, and operational integration

• Participate in pilot hiring processes, evaluations, and ongoing performance monitoring

• Ensure adherence to company SOPs, safety standards, and regulatory requirements

• Serve as a resource for pilots regarding operational and compliance matters

Training & Compliance

• Oversee pilot and cabin attendant training programs (CAE, FACTS, recurrent scheduling)

• Monitor pilot currency, qualifications, and training requirements

• Maintain training records and ensure FAA compliance

• Track check airman requirements and coordinate training needs

• Support INDOC processes and pilot onboarding programs

Regulatory & Audit Support

• Maintain compliance with FAA, TSA, Wyvern, and ARGUS standards

• Access and review FAA PRD records and pilot background information

• Support internal and external audits and ensure operational readiness

• Assist in maintaining manuals, documentation, and regulatory records

Security & Safety Programs

• Support TSA security programs (TFSSP, DASSP, KCM)

• Act as TSA Liaison and assist with compliance oversight

• Support DOT Drug & Alcohol Program (DER responsibilities as assigned)

• Coordinate CHRC fingerprinting and security clearances

• Ensure compliance with all applicable safety and security regulations

Operational & Administrative Leadership Support

• Provide direct support to the Chief Pilot, Director of Operations, and executive leadership

• Participate in operational meetings; document and communicate key takeaways

• Support cross-functional coordination with Maintenance, Crew Logistics, and Operations

• Assist in managing pilot records, databases, and reporting systems

• Help maintain efficient office and operational workflows

Qualifications

Required

• Prior aviation experience required (Part 135 strongly preferred)

• Strong understanding of FAA regulations and operational compliance

• Experience with pilot training, records management, or flight operations support

• Strong leadership, communication, and problem-solving skills

• High level of organization and attention to detail

• Ability to manage multiple priorities in a fast-paced environment

• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)

• Associate’s degree required; Bachelor’s degree preferred (Aviation or related field)

Preferred

• Experience with PRD, Wyvern, ARGUS, or similar compliance systems

• Familiarity with TSA security programs and regulatory requirements

• Experience in a supervisory or leadership support role within aviation

• Knowledge of Jet Insight or similar systems

• Notary Public or ability to obtain

Schedule

Monday – Friday, Day Shift
On-call availability for evenings and weekends as needed

Why Join [redacted]

• High-growth private aviation environment

• Direct involvement in flight operations leadership and compliance

• Opportunity to grow into senior operational leadership roles

• Work alongside experienced aviation professionals and executive leadership