Provide administrative support for the Flight Operations Department. Act as a liaison between multiple units such as Training, Crew Scheduling, Crew Planning, etc. Help ensure strong communication and collaboration in support of overall department goals in a highly dynamic environment. COMPANY INFORMATION [redacted] is a subsidiary of Northern Aviation Services and part of the Saltchuk family of companies. Our mission is to provide safe, reliable aviation services for our customers and create a place for employees to build long-term careers. [redacted] services customers in Alaska, Florida, Hawaii, South America and the Caribbean. RESPONSIBILITIES Ensure all other statements and/or vendor invoices are processed. Approve all per diem, expense statements related to flight crew travel rack monthly audits and maintain audit documentation. Handle errands such as shipping materials to pilots, transporting materials between company offices and training sites (Boeing/Pan Am), etc. Order and distribute crew uniforms. Provide regular briefing to the administrative manager on tasks as applicable. Provide support to other members of the Flight Operations Department and related functional areas. Compile reports, draft and maintain departmental procedures or processes as required and distribute as appropriate. Maintain administrative records and files (electronic or hard copy) Assist in training new management staff on department administrative processes Attend meetings as directed. Maintain confidentiality Contribute to a positive and productive work environment Other duties as assigned. POSITION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • High school diploma or GED • Requires a minimum of 18 months clerical experience handling tasks of similar complexity; prefer Associates degree and at least five years of experience. • Strongly prefer experience in the airline industry or other highly regulated environment • Must be able to work flexible shifts, including weekends. • Must be highly adaptable and able to adjust to frequent changes and continuously shifting priorities • Need fast, accurate data entry skills • Need at least intermediate Microsoft Office, particularly Word, Excel, PowerPoint and Outlook (SharePoint helpful but not required). • Must be a team player with strong interpersonal skills • Demonstrated ability to work independently and handle multiple competing tasks without direct supervision • Demonstrated ability to gather necessary information and make well-reasoned decisions within scope of authority • Demonstrated ability to maintain confidentiality • Experience with common office equipment (fax machine, copier, color printer, color camera). • Need valid driver’s license and good driving record. • Must be able to pass a pre-employment drug test, 5-year background check, 10-year criminal history check and security threat assessment. LANGUAGE AND COMMUNICATION SKILLS Must have the ability to communicate effectively and respond verbally and in writing to management, the FAA, contractors, peers, staff from sister companies, etc. Must be able to follow verbal and written instructions Must have the ability to read and interpret documents such as policies and procedures, company manuals, collective bargaining agreements and some regulations. Must possess the ability to compose routine reports and correspondence in a professional manner evidencing good spelling and grammar. WORK ENVIRONMENT Most work is performed in an office or classroom environment with adequate lighting and ventilation and a normal range of temperature and noise level. Position will spend time in transit travelling between company facility and other locations such as Boeing/Pan Am training centers, FedEx, etc. PHYSICAL EFFORT Manual dexterity is required for heavy amount of computer input. While performing the duties of this job, the employee is regularly required to sit. Will need to see, talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. Be able to lift and/or move up to 25 lbs The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. It is not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.