Flight Coordinator / Charter Specialist

Location: Morristown, NJ (Hybrid – Office & Remote)

Company: FL Aviation

About FL Aviation

FL Aviation is a leading, family-owned aircraft management company based in Morristown, NJ. For over 38 years, we’ve provided full-service boutique management and charter solutions to a select number of Fortune 100 companies and high-net-worth individuals.

With more than 75,000 incident-free flight hours under both Part 91 and Part 135 operations, we take pride in safety, precision, and our “one size does not fit all” personalized service.

Position Overview

We’re seeking a highly organized, detail-oriented Flight Coordinator / Charter Specialist to join our operations team.

This full-time role works directly with our client to ensure all flight operations are conducted safely, efficiently, and professionally. You’ll focus primarily on procuring and coordinating charter flights to supplement the client’s large-cabin aircraft operations and assist with Part 91 dispatch as needed.

Key Responsibilities

Coordinate with client and executive assistant to define trip requirements, including itinerary, aircraft size, catering, and service preferences.
Obtain and present charter quotes for approval and oversee charter agreement execution.
Track charter aircraft movements and provide timely departure/arrival notifications.
Maintain accurate, detailed records of all charter operations.
Support large-cabin aircraft dispatch operations under Part 91 worldwide.
Ensure compliance with FAA and company safety and operational standards.

Qualifications

High school diploma required; associate or bachelor’s degree in Aviation Management or related field preferred.
Minimum 2 years of experience procuring and coordinating aircraft charters.
Strong knowledge of FAA Part 135 duty/time regulations preferred.
Experience with flight scheduling or trip-planning software (TripPlanning.biz or similar).
Exceptional communication skills with executives and assistants.
Strong multitasking and organizational ability.
Proficient with Microsoft Excel, Word, and Outlook.
Ability to work in a fast-paced, 24/7 operational environment—including some nights, weekends, and holidays as needed.

Preferred Attributes

Calm, composed, and quick-thinking under pressure.
Strong customer service mindset.
Unwavering attention to detail and safety.

Compensation & Benefits

Competitive salary based on experience
HSA medical, dental, and insurance coverage
401(k) with company match
Profit-sharing plan
Hybrid work flexibility

Why Join FL Aviation

At FL Aviation, one size does not fit all. We offer a close-knit, professional culture where precision and client service define our success. Join a team that values excellence, safety, and partnership in every mission.

How to Apply

If you’re ready to join a world-class aviation team and deliver exceptional service to our elite clientele, we’d love to hear from you. Please submit your resume and a brief cover letter (including your availability and salary requirements).

FL Aviation is an Equal Opportunity Employer.

All qualified applicants will receive consideration without regard to race, color, religion, sex, or national origin.