|Company:||The Coca-Cola Company|
|Position:||Corporate Aviation Dispatcher|
|Position Type:||Flight Coordinator, Aviation Management, Corporate, Part 91 only|
|Location:||Atlanta, GA (US)|
|Description:||The Coca-Cola Company (TCCC) has an internal aviation department that is responsible for Coca-Cola VIP travel. This individual will work very closely with the Executive Administrators for Coca-Cola’s senior leadership to help coordinate domestic and international travel. As such, this individual will need to have a very high level of written and verbal communication.
This is a hybrid role that will require experience in the following areas:
Aviation dispatch and aircraft scheduling
General executive administration
What You’ll Do for Us:
Aircraft scheduling in coordination with the Aviation Leadership Team
Participate in the Safety Management System
Provides logistical support to the flight crew and the leadership team to ensure trip
execution in the safest and most efficient manner per the request of TCCC, and in
compliance with the Aviation Use Policy
Coordinates airport suitability approvals per our SOPs and coordination with
Standardization Captain, Trip Captains, The Leadership Team or General Manager
Secures Visa requirements, applications, and passport renewal
Coordinates logistics with the Supplemental lift provider as needed
Maintains all records of trips, including aircraft and aircrew statistics for reporting and
Coordinates with the International Trip Support vendor providing all logistical trip support requirements, aircrew and passengers travel documentation and customs requirements
In coordination with Tech Ops, provides passenger support during launch and recovery
times existing outside of normal duty hours, when required
Oversees the business integration and logistical support processes for new hires including office equipment (computer, telephone, and cellular device), policy and procedure awareness, travel, and expense materials
Renews yearly memberships with numerous industry organizations
Updates and maintains various department rosters, files, and org chart
Reviews quarterly Security Access Reports and updates accordingly
Arranges all special events at hangar and off-site (meetings, luncheons, receptions, dinners) to include catering, transportation and logistics
Orders office and hangar supplies.
Orders cellular devices for associates and tracks upgrade eligibility
Handles hangar conference room reservations
Assists the Aviation Department Leadership, to include handling routine correspondence, photocopying, composition, and proofreading of letters, memoranda, and spreadsheets
Provides administrative office support to TCCC Corporate Aviation Department employees, as required
Maintains and updates key department employee personal information, and shares with senior management as needed
Distributes all incoming mail
Coordinates and manages department files
Manages and coordinates special projects as requested
Greets, assists, and provides services as needed by senior management, customers, guests, and dignitaries visiting the facility
Monitors admittance of guests, vendors, and suppliers through the security gate
Manages and monitors switchboard and screens phone calls and directs to appropriate manager or resource
Acts as department Point of Contact for all accounting policies, procedures, and deadlines
Financial & Accounting (Secondary)
Reviews invoices for accuracy and processes for payment in a timely manner in coordination with finance and department personnel for department budget compliance.
Works with Finance to set up Purchase Orders (POs); requests PO increases; enters Goods Receipts; and closes POs in SAP
Works with the Leadership team to set up new vendors
Calculates fuel flowage and coordinates quarterly payment to Fulton County Airport.
Acts as liaison between vendors and Accounts Payable
Reviews foreign invoices for value added tax and submits for reclaim
Works with vendors, Procurement, and Accounts Payable to resolve issues with unpaid invoices
Reviews vendor account aging reports and researches past due invoices to reach a resolution
Reviews monthly mobile phone charges and reports discrepancies
Responsible for monitoring, reviewing, and reconciling department and aircraft purchase cards on a monthly basis to ensure Company compliance
Locates missing receipts, generates monthly expense reports, determines correct cost center and GL Account to classify each charge to and submits within deadline
Qualifications & Requirements:
FAA Flight Dispatcher License
Associate’s or bachelor’s degree
Three to five years of administrative or secretarial experience
Experience with crew and aircraft scheduling platforms such as PFM, Satcom Direct, or ARINC Direct
Strong Microsoft Office (Word, PowerPoint and Excel) skills
Proficient with SAP CONCUR; P08 Finance, and P2P system
Accounts payable experience
What We Can Do for You:
As a world class organization with over 250 innovative products, associates have the opportunity to be a member of some of the most recognized brands in the world.
The Coca-Cola Company is known for innovation and trend setting brands, created by one of the most diversified and thought-provoking workforces in any industry.
We provide challenging yet rewarding opportunities that have the ability to contribute to the organization’s success and the associate’s growth.
Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.
|Contact Name:||Ref. Bizjetjobs.com|
|Online Application:||Apply Online|